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Faqs (FAQ) about NARA’s Digitization Regulation

that which was the amendment to your digitization legislation?

On April 10, 2019, NARA published an improvement to the Electronic Records Management legislation (last guideline) in 36 CFR Chapter XII, Subchapter B, component 1236 with the addition of an innovative new Subpart D – Digitizing Temporary Federal Records. The amended legislation can be acquired at effective at the time of might 10, 2019.

Subpart D applies to short-term documents, no matter structure. The legislation will not address digitization and yet disposition procedures for permanent documents.

How come NARA issuing a regulation on digitizing documents?

In 2014, the Federal Records Act, 44 U.S.C. § 3302, had been amended by Public Law 113-87 and needed NARA to promulgate laws developing “standards for the reproduction of documents by photographic, microphotographic, or digital procedures with a view towards the disposal regarding the initial documents.” The law required NARA to develop standards for digitizing records in a regulation so that agencies can destroy original source records in other words.

May agencies destroy temporary initial supply documents that they will have digitized?

If agencies validate they may destroy the original source records pursuant to an appropriate NARA-approved disposition authority that they digitized temporary records according to the standards in this regulation.

Just how can agencies validate they own digitized short-term records in accordance with this standards that are regulation’s?

Agencies may develop or follow their validation that is own procedure. Nonetheless, the procedure must consist of an approach for checking that the digitized versions of short-term documents capture all information included in the initial supply documents, including most of the pages or any other sources (such as for instance envelopes, cards, or gluey records), and therefore the agency may use the digitized variations for similar purposes while the initial source documents, such as the capacity to confirm deals and tasks. Continue reading